Record Book Entry Procedure and Requirements
When a bowhunter takes an exceptional animal, we would encourage them to honor that animal by listing it in the Pope and Young Club’s Records Program.
To be eligible for entry into the Pope & Young Club’s Records Program, an animal must have been taken:
- Entirely by the use of the bow and arrow (as defined by the Pope & Young Club)
- In complete compliance with the controlling state/provincial hunting regulations
- In complete compliance with the Club’s Rules of Fair Chase
- After official measurement, the score must meet or exceed the corresponding minimum score requirement for that species category
- On any antlered big game species (for which the inside spread measurement is part of the final score), the skull plate must be completely intact and unaltered (i.e., the skull plate can not be split, either intentionally or otherwise)
- No repairs or alterations to the antlers or horns are acceptable.
- “Drying” Period – Once an animal has been harvested and tagged/registered/processed, the antlers/horns/skull needs to go through a mandatory drying period of at least 60 days. Before the drying period begins, it would be appropriate to completely clean the skull plate (for antlered and horned animals). In the case of bear and cougar skulls, the drying period can not begin until the skull has been completely cleaned of all flesh and membrane (either via boiling or a bug box). During this drying period, the antlers/horns/skull must remain at room temperature and normal atmospheric humidity, in an unaltered state.
- Once the drying period has elapsed, the successful hunter would get in contact with one of the Club’s volunteer official measurers to make arrangements to have the antlers/horns/skull scored. The Club has a corp of trained volunteer official measurers around North America who generously provide the public service of measuring these animals for entry into the Records. A list of official measurers in each state or province is available upon request from the Club’s headquarters, or can be found in the “Find a Measurer” portion of this web site.
- If it meets the entry requirements, then the bowhunter (typically with the assistance of the measurer) completes and submits the necessary paperwork to the Club.
- Once the Club’s office accepts the entry into the Records and processes it, then the final score becomes “official” (until that takes place, technically, any animal would have a official score of zero).
- Once the entry is processed, the bowhunter will receive, among other things, a certificate suitable for framing that signifies the animal has been accepted into the Records. The entry is then listed in the next published record book and will remain in the Records Program archives for all time.
The following materials are to be submitted to the Club’s headquarters for each animal being entered into the Records Program:
- Original scoring form, completed by the official measurer (either P&Y or B&C)
- Fair Chase Affidavit, completed and signed by the bowhunter and signed by a witness
- Three (3) photographs of the antlers, horns or skull (a view from the front, a view from the left and a view from the right)
- A field photo (of the animal and the hunter), if available
- $35.00 recording fee, payable to the Pope and Young Club
* There is no time limit to when an animal can be measured and submitted for entry into the Records Program.